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Illinois Employers Required to File Electronically: W-2, W-2c, W-2G, 1099 Returns

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W2 Electronic Filing – Illinois Employers

Hello again,

This post is for our current PBS users. We hope you find it useful.

The State of Illinois now requires that all Illinois employers file the W-2, W-2c, W-2G and 1099 returns electronically. Passport will be providing a custom installation solution so that you can file electronically.

Be sure to upgrade/update to 12.05.03 and contact Passport to receive this custom installation. The custom programs are expected to be ready the second week of January 2018.

According to tax.illinois.gov, “Effective for the 2017 Tax Year: Electronic filing of the W-2, W-2c, and W-2G is MANDATORY – Due date January 31, 2018. You must electronically file your W-2s, W-2cs, W-2Gs, and 1099s using one of the methods described below:

Electronic filing methods for Forms W-2 and W-2c

Payroll providers and employers must file W-2 and W-2c returns with Illinois using

  • Forms W-2 and W-2c Electronic Transmission Program Your file must be developed following the Social Security Administration’s Specifications (EFW2 and EFW2C) for Filing Forms W-2 Electronically, and the additional Illinois requirements in our W-2 and W-2c Electronic Transmission Guide, or
  • MyTax Illinois You must enter the information on MyTax Illinois for each form, one form at a time. If you do not have a MyTax account, you must sign up for one. You will need to log into your MyTax account to enter all of the information on the W-2s or W-2cs and submit to Illinois. This method is ideal for employers that have a small number of employees and do not want to use third-party software.

Electronic filing methods for Forms W-2G and 1099

Payroll providers and employers must file Forms W-2G and 1099 returns with Illinois using

  • W-2G and 1099 Illinois FIRE Electronic Transmission Program (coming soon) – Your file must be developed following the Internal Revenue Service’s (IRS) Filing Information Returns Electronically (FIRE) format, and the additional requirements in the W-2G and 1099 Illinois FIRE Electronic Transmission Guide (coming soon), or
  • MyTax Illinois – You must enter the information (only 1099-R and 1099-MISC at this time) on MyTax Illinois for each form, one form at a time. If you do not have a MyTax account, you must sign up for one. You will need to log into your MyTax account to enter all of the information on the W-2Gs or 1099s and submit to Illinois. This method is ideal for employers that have a small number of employees and do not want to use third-party software.”

Learn more at tax.illinois.gov or contact your Passport Partner. Our direct end-users can Contact Us – We are here to help.

 


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