For many ALEs, Affordable Care Act compliance can be a frustrating and time-consuming process. Companies may be paying high fees to payroll services while handling much of the compliance work internally.

Others manage compliance using spreadsheets and forms-only filing solutions, which can create unnecessary work and increase the risk of costly errors.

Passport Software’s ACA software and Full Service options help simplify compliance year-round by reducing the manual effort of tracking employee data, determining eligibility, and completing IRS reporting.

Expensive Payroll Services

Many payroll service providers charge substantial fees for compliance management and reporting services. Despite the ongoing costs, many employers are still responsible for gathering and validating Affordable Care Act data:

• Track employee hours
• Determine full-time eligibility
• Monitor affordability requirements
• Identify when offers of coverage are needed
• File and submit corrections

Employers may end up paying large fees while spending a lot of time managing compliance responsibilities themselves. Some payroll providers charge additional fees for reporting, corrections, amended forms, or support. Over time, the costs can add up.

Our ACA solutions offer a cost-effective option that helps ALEs streamline filing and compliance management year-round.

Manual Tracking

Some ALEs attempt to lower costs by using inexpensive forms-only solutions. Forms-only software does not help manage compliance throughout the year.

For many companies, the challenge is maintaining accurate employee data and monitoring compliance continuously. Without comprehensive management tools, employers may still need to manually:

• Track variable employee hours
• Calculate measurement periods
• Determine affordability
• Monitor offer dates
• Review employee eligibility changes
• Maintain accurate spreadsheet data

Manual tracking can become especially difficult for employers with seasonal, temporary, or fluctuating-hour employees. If employee status is tracked incorrectly, companies may face penalties.

Our Affordable Care Act solutions help simplify ongoing compliance management by automating much of the process.

Comprehensive ACA Software

Unlike forms-only solutions, Passport Software’s comprehensive software helps employers manage compliance throughout the year. It helps track employee status, monitor eligibility, and identify when offers of coverage may be required.

Built-in reports provide visibility into employee data before reporting deadlines arrive:

• Monitor employee eligibility year-round
• Determine affordability under IRS criteria
• Identify employees trending toward full-time status
• Automate 1094-C and 1095-C reporting
• Simplify electronic filing

For companies using spreadsheets or manually reviewing employee hours every month, automation can save significant time, effort, and improve accuracy.

Our software also provides a simple employee import process using basic employee information from most payroll systems.

Full Service Option

For busy administrators, HR departments, or company owners who simply do not want to manage compliance internally, our ACA Full Service option provides an even easier alternative.

With Full Service Affordable Care Act Reporting, just provide a spreadsheet containing employee information and we do the rest:

• Employee data management
• Compliance monitoring
• 1094-C and 1095-C preparation
• Electronic filing
• Optional IRS-approved proxy submission

Many employers prefer Full Service because there is nothing to install, learn, or maintain internally.

ALEs that previously relied on expensive payroll services are often surprised to learn they can receive comprehensive support and reporting assistance without the high recurring costs.

Full Service ACA Reporting can also help reduce the stress associated with filing deadlines and changing requirements.

Maintain Compliance Throughout the Year

Passport Software’s ACA software and Full Service options help employers maintain compliance throughout the year to avoid last-minute data gathering and filing.

Our software provides reports that alert when employees are trending toward full-time status and when offers of coverage may be needed.

This proactive approach helps employers address potential compliance issues before they become costly penalties.

In recent years, the IRS has increased enforcement activities and penalty assessments related to reporting. Proper employee classification, accurate reporting, and timely filing remain extremely important.

We also provide penalty response consultation services and have helped many companies drastically reduce or avoid penalties.

Reduce Long-Term Costs

Many companies initially focus only on upfront pricing without considering the long-term administrative costs associated with manual tracking or expensive payroll providers.

A lower-priced forms solution may still require hours of manual spreadsheet management throughout the year.

And, high-cost payroll services may continue charging recurring fees while requiring employers to perform much of the administrative work internally.

Our ACA software offers a one-time licensing fee with a nominal annual update fee, which may be more cost-effective over time than recurring subscription-based services.

For companies that prefer a fully managed approach, our ACA Full Service option provides affordable support from knowledgeable professionals.

Simplify and Comply

Whether your company is currently relying on manual spreadsheets, forms-only filing tools, or an expensive payroll provider, Passport Software’s ACA software and services can help simplify reporting and reduce the administrative burden.

Our solutions are designed to help ALEs maintain compliance year-round, streamline data management, and avoid costly penalties.

If you are overwhelmed by administrative responsibilities or frustrated with costly payroll services that still require significant effort, we can help.

To learn more about how our ACA software and services can ease the burden of compliance, call 800-969-7900. Or, contact us – we are here to help.