If you are last-minute Affordable Care Act filing, there is no need to panic. Many busy company owners, administrators and HR personnel fall behind when manually tracking data. Or, perhaps other pressing issues have prevented timely data preparation.

The key deadline is March 31, 2026, when Forms 1094-C and 1095-C need to be filed with the IRS. The IRS reviews and validates your data, and errors or missed deadlines can lead to costly penalties or corrections.

Last-minute filing increases the risk of errors, and important details can be overlooked. Sending forms to employees does not guarantee error-free reporting, which is crucial.

If you are behind, Passport Software’s IRS-certified ACA software and Full Service support can help you organize your data, correct issues, and file on time.

Compliance Is Ongoing

ACA reporting is often treated as a year-end task. ALEs may wait until forms are due, then pull data at the last minute, which is more prone to costly mistakes.

Affordable Care Act compliance starts at the beginning of the plan year. You must track employee status, hours worked, and coverage as they change. Inaccurate data management early on can create problems during filing.

Passport Software ‘s ACA software tracks this data throughout the year. It records and updates key data points as they occur. This reduces the need to correct information later.

Errors in reporting can lead to IRS notices and steep penalties. A missing field or incorrect code can trigger a review.

The software helps prevent these issues. It checks data as it is entered and allows corrections before filing. This approach improves accuracy and reduces last-minute work.

Centralized Data

ACA data is often stored in multiple places. Payroll tracks hours, HR tracks employee status, and benefits systems track coverage, and merging data is where errors can occur.

ACA software centralizes your data in one system. You can review employee eligibility, coverage, and status in one place. This reduces manual work and improves consistency.

Some ALEs do not have time to manage reporting, even with software, and our Full Service support allows you to have the process handled for you. Our experts review your information, answer questions, prepare forms, and file with the IRS.

This reduces your workload and helps ensure accuracy, and filing does not have to be rushed. When data is tracked throughout the year, it is ready when needed.

The Full Service option is the easiest because if you start late, the process can be managed and completed on time.

Affordable Care Act requirements apply to all Applicable Large Employers. The process is the same: track data, ensure accuracy, and file on time.

Passport Software

Passport Software’s ACA software supports employers of any size. Full Service provides added support without increasing your workload. Reporting can take time away from other priorities, as HR and administrative personnel handle many responsibilities.

Our IRS-certified ACA software and Full Service option allows your team to stay focused on core responsibilities. Last-minute filing does not have to lead to errors and delays.

With the software, your data is tracked, organized and easy to file. With Full Service, experienced professionals handle the process for you. Passport Software can help you reduce error risk, stay on schedule, and meet the filing deadline.

To learn more about how our ACA software and services can ease the burden of compliance, call 800-969-7900. Or, contact us – we are here to help.