For Applicable Large Employers, managing Affordable Care Act compliance is more than a once-a-year administrative task. It’s an ongoing responsibility, and compliance errors can result in costly penalties.

Tracking employee eligibility, monitoring fluctuating hours, managing offers of coverage, and completing IRS reporting can become overwhelming, especially for companies with large or variable-hour workforces.

Effective preparation and accurate data tracking are crucial for minimizing the risk of costly penalties.

Small mistakes like incorrect coding or inaccurate employee classifications can result in IRS notifications and time-consuming corrections.

Preparation

ACA compliance should not begin in December when reporting is on the horizon, but should be managed throughout the year. It’s important to track employee hours, status changes, and eligibility determinations year-round.

Variable-hour, seasonal, and part-time employees can present compliance challenges. Employers must monitor hours during measurement periods, apply stability periods correctly, and ensure applicable coverage offers are made on time.

Comprehensive ACA software provides more than end-of-year forms and can help simplify the entire process.

Accuracy

Manual tracking can increase errors like employee misclassifications and coding mistakes. ALEs must prioritize accurate data management – not just during ACA reporting season, but throughout the year.

ACA compliance vendors can help you stay current on changing regulations and manage complex scenarios such as variable-hour workforces and multi-entity companies.

Passport Software’s IRS-approved ACA software helps prevent errors and provides documentation if needed by the IRS. If a penalty notice arrives, we can support response preparation and corrections.

Our comprehensive ACA software can help you streamline compliance year-round to avoid costly penalties. The Full Service option is the easiest – just provide a simple spreadsheet with employee data, and we do the rest, including filing.

Outsourcing

Passport Software’s ACA Full Service option outsources the administrative burden away from internal staff, freeing employees to attend to other pressing duties.

As companies grow, ACA compliance complexity increases, and outsourced ACA solutions scale easily. Our ACA Full Service option provides continuity during staff turnover, ensuring compliance knowledge is consistent.

Outsourcing can reduce the overall risk of penalties and eliminate the need for manual remediation efforts. Many employers find that outsourcing delivers a return on investment by reducing penalty risks and administrative inefficiencies.

Passport Software

ACA compliance management for ALEs is not a once-a-year endeavor. It requires ongoing data management throughout the year. Companies that approach compliance reactively risk penalties and administrative overwhelm.

Passport Software’s ACA software and services can help you simplify and comply to avoid costly penalties. By leveraging outsourced expertise, ALEs can transform ACA compliance from a burden into a predictable process.

Our affordable IRS-certified ACA software facilitates year-round tracking and filing. We are IRS-approved for optional proxy filing on behalf of our customers. Here’s a helpful video about our easy-to-use Affordable Care Act compliance software: From Spreadsheet to Ready to File in 10 Minutes.

We also offer penalty response consultation services and have helped many ALEs avoid or drastically reduce penalties.

To learn more about how our ACA software and services can ease the burden of compliance, call 800-969-7900. Or, contact us – we are here to help.