For some Applicable Large Employers, Affordable Care Act compliance may seem manageable with spreadsheets or a forms-only solution. But as a company grows or employee situations become more complex, compliance can become much more difficult to manage.

Human resources professionals, administrators, and company owners often have many responsibilities beyond ACA compliance. Keeping track of employee hours, eligibility, coverage offers, affordability, and reporting requirements can take significant time, especially when information is gathered from multiple sources.

Here are some signs that your company may benefit from comprehensive Affordable Care Act software and services.

Manual Tracking

Spreadsheets may work for a simple situation, but manually tracking Affordable Care Act information can become cumbersome as the amount of employee data increases.

An employee’s status or hours can change during the year. New employees may be hired, others might leave, and some employees may work variable or seasonal hours. Keeping up with these changes manually can require multiple updates and reviews.

If you are spending a significant amount of time updating spreadsheets, checking employee status, or preparing for filing, it may be time to consider a more efficient solution.

Passport Software’s ACA software and services help streamline year-round compliance management and simplify the entire process.

Data Accuracy

Variable-hour, seasonal, temporary, and part-time employees may change status over time. Tracking hours manually makes it easier to overlook a change that could affect eligibility or an offer of coverage.

Our IRS-certified ACA software can help monitor employee status throughout the year and provide reports that support compliance-related decisions.

Instead of waiting until filing season to determine what happened during the year, you can keep your data organized as changes occur.

If ACA-related data is being pulled from payroll, spreadsheets, or other sources, managing it can become time-consuming. The process can become more complicated when a company operates through multiple companies, locations, or EINs.

Having a centralized ACA compliance solution can make it easier to manage employee records across multiple entities and support consolidated reporting.

Last-Minute Filing

If your company spends too much time searching for employee information or trying to determine what happened months earlier, the problem may not be filing itself. The issue may be the lack of an effective year-round process.

Waiting until filing season to gather employee data can create unnecessary pressure. Missing data or inaccurate records may be harder to correct when deadlines are approaching.

Managing compliance throughout the year gives you more time to identify and correct problems before forms are prepared.

Expert Support

If your company needs to monitor employee data, track changes, review eligibility, and maintain records throughout the year, a forms-only solution may not provide enough support.

Comprehensive ACA software helps manage data accurately throughout the year and reduces the risk of costly penalties.

Perhaps your company does not have enough time or internal resources to manage the work involved. If compliance has become another time-consuming task on an already long list of responsibilities, outside support can make sense.

Some ALEs want software that allows them to manage the process themselves with training and support, and others prefer to turn it over to an expert.

Reduce the Burden of Compliance

If your company is relying on spreadsheets, dealing with fluctuating employee hours, spending too much time preparing for filing, or simply does not have the internal resources to handle compliance efficiently, it may be time to consider Affordable Care Act software and services.

Our IRS-certified ACA software helps companies track changes throughout the year, monitor employee data, and streamline reporting. We are also IRS-certified for optional proxy submission on behalf of our software customers.

If you would rather turn the process over to an expert, our ACA Full Service option allows you to provide a simple spreadsheet of employee information, and we handle the rest, including filing.

We also provide penalty response consultation services and have helped many ALEs avoid or drastically reduce penalties.

Whether you need ACA software, filing support, or a full-service solution, Passport Software can help you find an approach that fits your company’s needs.

To learn more about how our ACA software and services can ease the burden of compliance, call 800-969-7900. Or, contact us – we are here to help.