ACA reporting deadlines have passed for the 2025 tax year, and compliance may feel like something to set aside. However, the months after filing—the “off-season”—provide opportunities to improve your ACA process for the year ahead.

This is an ideal time to evaluate what worked, what didn’t, and where your current approach may be creating unnecessary costs or stress.

For some ALEs, ACA compliance is a reactive process. Data is gathered at the last minute, and errors are corrected under pressure—but this is avoidable.

Without the pressure of approaching deadlines, you can implement systems that make compliance easier, more accurate, and far less time-consuming.

Employees often shift between full-time and part-time status, leave and return, or experience changes in eligibility.

These fluctuations are difficult to manage manually, especially if you’re relying on spreadsheets or disconnected systems. Even small errors in tracking hours or eligibility can lead to reporting inaccuracies and costly penalties.

Passport Software’s ACA software and services allow you to stay on top of these changes year-round. This eliminates much of the stress that comes with last-minute data cleanup.

Reduce Costs

Many ALEs rely on payroll providers for ACA compliance, but fees can add up quickly. The off-season is a smart time to reassess what you’re paying for.

If you are doing most of the work on behalf of your costly payroll service, you can reduce costs by switching to ACA software that’s designed specifically for compliance tracking and reporting.

If you’ve missed reporting in prior years, with the right support, you can catch up, correct errors, and explore options for penalty remediation.

Passport Software helps with late filing, back filing, and provides penalty response consultation services. We’ve helped many companies avoid or drastically reduce penalties.

Year-Round Tracking

ACA filing-only software or spreadsheets aren’t designed for ongoing compliance management.

Spreadsheets can be prone to errors and time-consuming to maintain. Filing-only tools help you submit forms but don’t track eligibility and compliance throughout the year.

Comprehensive ACA software can track employee status, hours, and eligibility continuously. Data is up-to-date and accurate, so when it’s time to file, you are prepared.

Passport Software

If your current solution requires workarounds or lacks reliable support, our ACA software and services can help you maintain compliance year-round.

Our knowledgeable experts can answer any ACA-related questions such as understanding requirements, correcting past filings, responding to IRS notices, or walking you through the entire process.

We also provide penalty response consultation services and have helped many ALEs avoid or drastically reduce penalties.

If year-round data tracking and reporting have been overwhelming, Passport Software can help you simplify and comply.

By using the off-season to implement a more streamlined approach, compliance can become a more manageable, predictable process.

Whether that means switching to our IRS-certified ACA software or the ACA Full Service option, you can save time, reduce costs, and lower penalty risk in the months ahead.

To learn more about how our ACA software and services can ease the burden of compliance, call 800-969-7900. Or, contact us – we are here to help.